These terms apply to every quote, estimate, invoice, and change order issued by HACE Construction LLC. They're written in plain language on purpose — so you know exactly what to expect before you sign anything.
These Terms & Conditions ("Terms") apply to every quote, estimate, invoice, and change order issued by HACE Construction LLC ("Contractor," "we," "us," or "HACE") to the client named on the associated quote or invoice ("Client," "you"). Together with the accepted quote or invoice — which sets out the scope of work, price, and payment schedule — these Terms form the entire agreement between the parties (the "Agreement") for the project described there. By signing, digitally accepting, or approving a HACE quote or invoice, or by making a deposit payment, Client agrees to be bound by these Terms.
A HACE quote or invoice, combined with these Terms, is the complete agreement for your project. Acceptance of a quote — by signature, digital approval, or payment of the deposit — constitutes agreement to these Terms in full, even where the quote itself is brief.
HACE Construction LLC is a licensed and insured general contractor operating in the Commonwealth of Virginia, serving Sterling, Ashburn, Leesburg, and the greater Northern Virginia area. License information is available upon request.
The scope of work, contract price, materials, and payment schedule for your project are defined in the corresponding HACE quote or invoice. Any work, material, fixture, or condition not explicitly listed on the accepted quote is not included, and is addressed under Section 6 (Standard Exclusions) or Section 5 (Change Orders).
Unless otherwise stated on your quote or invoice, payment follows the schedule shown on that document. Standard structures are:
We accept Zelle, ACH/bank transfer, or card payment via the invoice link. Work is not scheduled and materials are not ordered until the deposit is received. Invoices unpaid 5 business days past the due date accrue interest at 1.5% per month (18% APR), or the maximum permitted by Virginia law, whichever is lower. HACE may pause work on any project with a payment more than 10 days past due until the account is brought current.
Any addition, deletion, or change to scope, materials, price, or completion date — whether requested by you or made necessary by conditions discovered after the quote is accepted — must be documented in writing and approved by both parties before that work begins. Verbal requests or approvals are not binding. Change orders are billed at HACE's standard pricing and will extend the estimated completion date as needed.
Unless specifically itemized on your accepted quote, the following are excluded from the contract price:
Our price is based on visible conditions at the time of the site visit and quote. Concealed conditions — rot, water damage, mold, pest damage, faulty wiring or plumbing, or non-code-compliant framing discovered once walls, floors, or ceilings are opened — are not included in the original price. We'll notify you promptly upon discovery and provide a change order reflecting the additional cost and time required before proceeding with that portion of work.
Trade-Typical Conditions. Certain conditions are common to specific types of work and may not be fully assessable until preparation, demolition, or installation begins — including but not limited to slab or subfloor cracking on flooring and coating projects, deteriorated framing or subfloor beneath existing finishes, and aged wiring or plumbing behind fixtures being replaced. These conditions are treated the same as concealed conditions above: they are excluded from the original price, and HACE will provide a change order reflecting the repair cost — based on HACE's standard rates for that repair type — before proceeding with that portion of work.
Where your accepted quote includes permitting as part of our scope, HACE will obtain the required building permits, coordinate inspections, and comply with applicable local building codes and zoning ordinances. Where you elect to hold the permit or permitting is excluded from scope, you are responsible for obtaining permits, and HACE is not responsible for delays or corrections resulting from client-held permits.
To keep your project on schedule, you agree to:
Estimated start and completion dates are provided in good faith but are not guaranteed. Delays caused by weather, material or supply-chain availability, subcontractor or trade scheduling, permit or inspection turnaround, change orders, concealed conditions, or other events beyond HACE's reasonable control do not constitute abandonment of the project or breach of contract, and are excluded from any calculation of contract timeframes or performance deadlines.
Quoted material pricing is valid for 30 days from the quote date. If your acceptance, project start, or a client-caused delay pushes procurement beyond that window, or if a supplier price increase exceeds 5% on a major material or fixture line item, HACE reserves the right to issue a change order reflecting the updated cost before ordering that item.
HACE warrants its workmanship to be free from defects for 12 months from the date of substantial completion. This covers labor performed by HACE and its subcontractors and does not cover normal wear and tear, damage caused by you or third parties, failure to perform recommended maintenance, or defects in materials, fixtures, or appliances (which remain subject to their manufacturer's warranty — we're happy to help coordinate a manufacturer claim). Warranty claims should be submitted in writing to info@haceconstruction.com.
HACE Construction LLC is a licensed and insured general contractor operating in the Commonwealth of Virginia. Proof of licensing and insurance is available upon request.
We make reasonable efforts to protect existing finishes, flooring, and landscaping adjacent to the work area, and remove construction debris at reasonable intervals and at completion. You're responsible for removing personal property from the work area before the start date.
HACE may photograph or video your project before, during, and after work for use in our portfolio, website, and marketing materials. Images will not include identifying information such as your name or address unless separately agreed in writing. You may opt out by notifying us in writing before the project starts.
If your agreement was entered into other than at HACE's regular place of business, you have the right to cancel the transaction, without penalty, at any time before midnight of the third business day after the date of the transaction. See the accompanying Notice of Cancellation, if provided, for instructions on exercising this right.
No modification to scope, price, materials, or completion date is valid unless made in writing and signed or affirmatively approved — including electronic approval through Xero or email — by both parties.
You may terminate this agreement prior to completion by providing written notice. Upon termination, you're responsible for payment for all work completed to date, materials purchased or ordered on your behalf (including non-cancelable special-order items), and a reasonable demobilization cost. HACE may terminate this agreement upon written notice if payment is not made when due and not cured within 10 days of notice, or if site conditions present a safety hazard to our crew or subcontractors.
To the fullest extent permitted by Virginia law, HACE's total liability arising out of or related to this agreement — whether in contract, warranty, or tort — will not exceed the total contract price paid. In no event will HACE be liable for indirect, incidental, or consequential damages, including loss of use or temporary housing costs.
Under Virginia law, a contractor, subcontractor, or supplier who is not paid for labor or materials furnished to a project may have the right to place a lien against the property. Your timely payment in accordance with this agreement protects you against liens arising from HACE's own account; we'll provide lien waivers upon final payment where requested.
Virginia licensed contractors participate in the Virginia Contractor Transaction Recovery Fund, which may compensate consumers for certain losses caused by the improper or dishonest conduct of a licensed contractor. For information, contact the Virginia Board for Contractors, Department of Professional and Occupational Regulation (DPOR), 9960 Mayland Drive, Suite 400, Richmond, VA 23233, (804) 367-8500, www.dpor.virginia.gov.
Both parties agree to first attempt to resolve any dispute through good-faith direct negotiation. If unresolved within 15 days, either party may pursue mediation before initiating litigation. This agreement is governed by the laws of the Commonwealth of Virginia, and any legal action will be brought in the applicable state court for the county in which the project is located. The prevailing party in any dispute is entitled to recover reasonable attorney's fees and costs.
These Terms, together with the accepted quote or invoice and any signed change orders, constitute the entire agreement between HACE and Client and supersede all prior discussions or proposals. If any provision is found unenforceable, the remaining provisions remain in full force and effect.
Reach out anytime at info@haceconstruction.com or 571-293-1726. We're happy to walk through anything before you sign.
This page reflects standard Virginia home-improvement contracting practice, including disclosures referenced under 18VAC50-22-260. It is provided for general informational purposes and does not constitute legal advice.